GEO326G/386G Software Tips – Copying Maps and Graphs to Word or Excel

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Pasting a picture of something captured off the screen into Word or other programs by the techniques given in Tip 2 yields an image in raster form. Inherent limitations of raster images (i.e. pixelation) can be overcome by capturing and pasting vector-based objects (e.g. maps of shapefiles and coverages, and graphs of attributes) in vector format by doing the following: Note that vector-based graphics are best ‘Exported’ from Layouts as .emf format if they are for use in Microsoft software. Exporting a Layout to PDF format works exceptionally well for stand-alone maps. This provides perhaps the best permanent way to preserve ArcMap Layouts. yields an image in raster form. Inherent limitations of raster images (i.e. pixelation) can be overcome by capturing and pasting vector-based objects (e.g. maps of shapefiles and coverages, and graphs of attributes) in vector format by doing the following: To paste into Word, open a Word document and place the cursor where the object will be inserted. From the Word Edit menu select ‘Paste Special’, highlight ‘Picture (Enhanced Metafile)’ (as shown below). click OK. Note that the entire selected area in the Layout View, including white space, is copied and pasted. Also, if more than one object is present, e.g. a map and scale bar, then both must be selected before copying if both are to be pasted in at the same time. Note that vector-based graphics are best ‘Exported’ from Layouts as .emf format if they are for use in Microsoft software. Exporting a Layout to PDF format works exceptionally well for stand-alone maps. This provides perhaps the best permanent way to preserve ArcMap Layouts. Source.

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